Be Productive Surprisingly Sunshine Can Help

Be Productive – The Sunshine Can Help!

Be Productive Surprisingly Sunshine Can Help

We are experiencing some fantastic weather this week in Ireland.  Here is a photo I took earlier at my local beach. The weather forecasters promise it’s going to last for a few days but in Ireland we are always a bit reluctant to believe them. The temptation is to down tools, stop work and get outside to make the most of it. Hopefully some of you have the flexibility to do that but many won’t be able to take time off at short notice.  But I bet you are already making plans to adjust your schedule so you can squeeze in some time to enjoy the sunshine. You may be getting up an hour earlier to take a walk on the beach, or starting earlier so you can finish early. Maybe you prefer to take a long lunch break and work later in the evening to allow for it.

CLEAR GOAL

But take a look at what’s happening.  Because you have a clear, tangible goal (i.e. get out into the sunshine) you much more ffocusedand productive while you are in work.  Have you set a deadline? Are you getting through more work in a shorter space of time? How are you achieving this?

Well a number of things may be happening:

  1. You are not allowing yourselves be distracted so easily
  2. You prioritise the items that are a real priority for today
  3. We take more control of our time and don’t let others distract us

PRIORITISE

And you know these are 3 great habits to use during a regular week (i.e. when it’s lashing rain and there is no rush to get home!!). Set a goal, decide a plan to achieve it, really focus when working on it, don’t let other people or things distract you and really enjoy yourself when you succeed. For more tips read our article on Planning & Prioritising in Business.

So what are you waiting for, stop reading articles online and get out into that sunshine! As ever please share any of your ideas, tips or tools in the Comments below.

If you would like further information on being productive or wish to book a Be Productive training session, please contact Moira or Ann on our Contact Form.

Control Time

Want to Be More Productive in 2017?

Ever wish you had a Time TurnerFaced with the problem of having to attend three classes at once, Hermione Granger used a Time Turner to turn back time and have 27 hours in each day! 

Wouldn’t that be fantastic? Imagine a typical busy day. You make a plan first thing, you get engrossed and before you know it it’s 5pm and you have done nothing you planned to do. No problem, just turn back time to 11am and do it again!

Sadly we don’t live in the magical world of Harry Potter, so we need to take control of how we use time to be productive.

Take control

We can’t control time but we can control how we use our time so that we are not just busy but productive too. And we can do it every single day. We can control:

  • What we work on
  • What we prioritise
  • How often we check email
  • What goals we set
  • How often we plan
  • Our energy levels
  • Our focus
  • Our output
  • Our mobile phone notifications (seriously, we can!)

So how can we do this?

There are lots of articles online and great tips and techniques available. But it can be hard to apply these ideas when we are running our own businesses.

We try out a new idea for a week or so and then our clients need something urgently or we have a product deadline or a busy year end.

Our new habits can go out the window. We get frustrated because although we are trying to improve and be more productive we fail.

Here are some practical tips to help business owners become more productive.

  • Tip 1 – Know the priorities for you and your business
  • Tip 2 – Understand how you work
  • Tip 3 – Control your distractions
  • Tip 4 – Manage your focus
  • Tip 5 – Identify routine tasks for low energy times

Tip 1 – Know the Priorities for Your Business

Think about it, you can’t become more productive without knowing what’s important for your business, your clients, your targets or your career. What are you trying to achieve, what are your goals? Do some thinking and planning. Set weekly and/or daily goals and identify the tasks that will achieve these goals. Now you have your priorities. Focus on achieving these tasks. Protect your time when you are working on them by minimising your distractions (see later).

Remember, if you don’t set your own priorities, someone else probably will.

Tip 2 – Understand How You Work

The first step in CHANGING how you work is KNOWING how you work. Do this simply by reflecting on what went well and what didn’t at the end of each day. Did you stick to your plan? Did you end up working on unplanned things? Was this the correct decision at the time? Were those unplanned things important to your business? How many distractions did you allow?  Did you let other people’s priorities take your time? Consider also what time of day you are most productive and when you concentrate best.

You can also do this in a structured way. Keep a simple Time Log for a few days or preferably a week (template available at beproductive.ie). This can seem like a painful exercise but people are generally amazed how much they learn about how their time is spent when they actually track it. Once you know this you can take steps to control it.

Tip 3 – Control Your Distractions

Your Time Log analysis will tell you what distracts you. It could be phone calls, social media notifications, message alerts (the unimportant ones) or other people’s requests which are usually their priorities! Take steps to eliminate or at least minimise your distractions now that you are aware of them.

We let ourselves be distracted because sometimes it’s a welcome change from the tough or dull (priority) task we are working on. And that’s okay if you chose to do this for a set time to refresh and regain your focus.

But the trick is to do it deliberately and control the time you spend. We’ve all been there: “I’ll just check this Twitter notification” and 30 minutes later we’re still on our phone!

So for electronic notifications:

  • Analyse all the notifications you receive. Are you giving them all the same priority? Are you letting a Twitter interaction distract you as much as the alert for an email from an important client?
  • Turn off the low priority notifications
  • Check Twitter or other social media interactions at a set frequency that makes sense for your business.
  • Consider if you can have periods in the day or week when your email alerts can be on silent. Take control.

Tip 4 – Manage Your Focus

Being productive is not just about being organised and sticking to your plan. It’s about producing the best work you can. It’s about the outcomes you achieve. We sometimes feel unproductive even when we have created the uninterrupted time to work on an important piece of work. This is because we can lose our focus which can really affect our output.

Our focus is affected by our energy levels and this in turn is affected by what we eat, whether we take breaks, how much we sleep. When we’re in business for ourselves we often compromise these factors.  But simply being aware of their impact helps us make some small adjustments.

Even a 15 minute walk around the block at lunch time can work or maybe sometimes eat a banana instead of that chocolate bar!

Tip 5 – Identify Routine Tasks for Low Energy Times

Running a business presents plenty of routine, so-called “lower priority” tasks such as, updating your contact database, sending follow-up emails, arranging meetings, ordering supplies or maybe subscribing to a newsletter to stay informed.

Some of these tasks may actually become high priority and urgent if not addressed. Some of these don’t require peak concentration or energy so a good approach is to do them in batch at a time when you know you are not at your peak productivity.

For example between 3pm and 5pm on a Friday can be a great time to do new contact follow-up emails when your energy may be low after a busy week.

You are still being productive because you are getting things done.

Be Productive in 2017

Try these changes in the New Year and you have every chance of making 2017 your most productive year ever. Also keep check in on beproductive.ie on the web and on Twitter as we constantly post tips and articles on a range of topics. Happy New Year!

be productive

New Year, New Habits, New You?

Want to be productive in 2017?

Here are our top tips for making changes in the New Year:

  1. Get to know your work patterns, your environment and challenges
  2. When you need to really focus switch off email & social media notifications
  3. Use a process to manage your email (see Article on www.beproductive.ie)
  4. Do things in batches: social media updates, invoicing, emails
  5. Monitor your use of time so you know where it goes
  6. Identify your distractions or time wasters
  7. Understand the difference between important and urgent
  8. Learn how to set SMART goals
  9. Realise that being busy is different to being productive
  10. Automate and delegate tasks that don’t require your expertise

But don’t stop there, being productive means being healthy, fit and positive too.

Be Productive…contact us today to discuss the best training & consultancy options for you.

Be Productive Surprisingly Sunshine Can Help

Be Productive – Surprisingly the Sunshine Can Help!

We are experiencing some fantastic weather this week in Ireland.  Here is a photo I took earlier at my local beach. The weather forecasters promise it’s going to last for a few days but in Ireland we are always a bit reluctant to believe them. For those of you reading from overseas, I must explain that this type of day is quite rare and could be followed by an entire summer of clouds and rain!

Down Tools

So the temptation is to down tools, stop work and get outside to make the most of it. Hopefully some of you have the flexibility to do that but many won’t be able to take time off at short notice.  But I bet you are already making plans to adjust your schedule so you can squeeze in some time to enjoy the sunshine. You may be getting up an hour earlier to take a walk on the beach, or starting earlier so you can finish early. Maybe you prefer to take a long lunch break and work later in the evening to allow for it.

Clear Goal

But take a look at what’s happening.  Because you have a clear, tangible goal (i.e. get out into the sunshine) you much more ffocusedand productive while you are in work.  Have you set a deadline? Are you getting through more work in a shorter space of time? How are you achieving this?

Well a number of things may be happening:

  1. You are not allowing yourselves be distracted so easily
  2. You prioritise the items that are a real priority for today
  3. We take more control of our time and don’t let others distract us

And you know these are 3 great habits to use during a regular week (i.e. when it’s lashing rain and there is no rush to get home!!). Set a goal, decide a plan to achieve it, really focus when working on it, don’t let other people or things distract you and really enjoy yourself when you succeed.

So what are you waiting for, stop reading articles online and get out into that sunshine! As ever please share any of your ideas, tips or tools in the Comments below.

If you would like further information on being productive or wish to attend our Be Productive training, please contact us.