Productivity Tips Business Owners

Productivity Tips Business Owners

As a business owner you are used to working hard. But is your hard work focused on the correct goals for your business? Are you clear about what your goals should be? And even with clear goals, how can you stick to those goals while responding to your customer’s needs? Read on to learn about our productivity tips business owners.

Productivity Tips for Business owners

The challenge is to work smart and be productive. There are simple but effective changes you can make to achieve this. So here are some ideas to get you started.

1)Decide You Want to Take Control

The first step in any change process is the commitment to do things differently. Aim to protect your time for productive work. Be prepared to challenge yourself and your team. This can mean saying no to enjoyable distractions like social media alerts. It can mean pushing yourself to spend more time on the tougher tasks you sometimes avoid.

2)Know Your Environment

And to optimise how you work you need to know how you work. Understand your environment, your challenges and your distractions. What work gets priority, which customers get the most attention, what response time is expected? What percentage of work can be anticipated and therefore planned? When do you work most productively? Is it the same time every day?

You can do this by simply reflecting at the end of each day. But by using a more structured approach, like keeping a TimeLog every day for a week, you can gain further insights. The data you gather will help you decide what needs to change to improve your productivity. Here is a link to our Be Productive TimeLog template.

3)Set Priorities for Your Business

To be truly productive, you need to be clear about what is important for your business. What are you trying to achieve; what are the priorities? Does everything link back to the overall vision and strategy?

By using the SMART approach to objective setting you can ensure that all planned work is specific, measurable, achievable, realistic and timed. This can provide a purpose for every task list or project plan and clarity for everyone on your team. Read more about prioritising here.

4)Get Organised and Plan Your Week

Once you are clear about what needs to be done, develop a plan to achieve it. Have a yearly plan which feeds into the monthly, weekly and daily plans. Make your weekly plan on a Friday afternoon or first thing Monday morning. Use a “To Do” list if you find it useful but make sure it connects to your schedule so that tasks on the list are actioned and most importantly, completed.

Schedule the week using a structured approach that best suits your business and your customers. Different techniques such as batch working or timed working can help to maximise efficiency and productivity. Here is a link to our Be Productive Weekly Planner template.

5)Manage Email, Meetings and Distractions

Your TimeLog data will identify the activities that consume most time in your week.  Emails and meetings tend to be top of most lists while interruptions from colleagues can also eat into your time.

So here are some e-mail productivity tips to consider:

  • Working with email notification constantly switched on can result in the day being controlled by other people’s priorities. There will be days when you need to be constantly in touch. But ask yourself are there other days or time blocks when you can check your emails at planned intervals only.
  • Actively manage your meetings to increase the chance of productive outcomes by using a meeting process. This can include: 1) preparation beforehand, 2) use of a timed agenda during the meeting and 3) post meeting follow-up of actions agreed
  • Eliminate or reduce as many distractions as possible, even if sometimes those distractions are a welcome change from tougher tasks. But remember to be diplomatic when colleagues or clients are involved!

For more detailed advice on this check out our Email, Meetings & Managing Distractions productivity articles here:

Take Control of Your Inbox

Productive Meeting Skills

Tips to Maintain Your Focus

6)Develop New Skills and Techniques

Keep improving to make sure you stay productive in this ever changing world. Nowadays there are lots of free apps available that promote efficiency and collaboration such as Microsoft OneNote. Do some research or talk to colleagues and peers to get recommendations. Make sure you are using your desktop applications as efficiently as possible by learning relevant time-saving functionality and features.

7)Review, Analyse and Repeat

To maintain control of your time and sustain any improvement in productivity, it is important to review and analyse what you have achieved. Return to the Timelog to track what worked and what didn’t. Compare back to the baseline data you collected at the start. Improvements gained from protected blocks of time and fewer distractions can include: reduced email processing, shorter meeting times, higher task completion, increased output and productivity.

Be Productive

In conclusion, these business owner productivity tips won’t work every day or in every business. But I encourage you to take the ideas and develop improvements that will work for you. Send us some feedback in the Comments and keep checking this blog for more detailed articles over the coming months on many of the topics discussed above.

Be Productive Surprisingly Sunshine Can Help

Be Productive – The Sunshine Can Help!

Be Productive Surprisingly Sunshine Can Help

We are experiencing some fantastic weather this week in Ireland.  Here is a photo I took earlier at my local beach. The weather forecasters promise it’s going to last for a few days but in Ireland we are always a bit reluctant to believe them. The temptation is to down tools, stop work and get outside to make the most of it. Hopefully some of you have the flexibility to do that but many won’t be able to take time off at short notice.  But I bet you are already making plans to adjust your schedule so you can squeeze in some time to enjoy the sunshine. You may be getting up an hour earlier to take a walk on the beach, or starting earlier so you can finish early. Maybe you prefer to take a long lunch break and work later in the evening to allow for it.

CLEAR GOAL

But take a look at what’s happening.  Because you have a clear, tangible goal (i.e. get out into the sunshine) you much more ffocusedand productive while you are in work.  Have you set a deadline? Are you getting through more work in a shorter space of time? How are you achieving this?

Well a number of things may be happening:

  1. You are not allowing yourselves be distracted so easily
  2. You prioritise the items that are a real priority for today
  3. We take more control of our time and don’t let others distract us

PRIORITISE

And you know these are 3 great habits to use during a regular week (i.e. when it’s lashing rain and there is no rush to get home!!). Set a goal, decide a plan to achieve it, really focus when working on it, don’t let other people or things distract you and really enjoy yourself when you succeed. For more tips read our article on Planning & Prioritising in Business.

So what are you waiting for, stop reading articles online and get out into that sunshine! As ever please share any of your ideas, tips or tools in the Comments below.

If you would like further information on being productive or wish to book a Be Productive training session, please contact Moira or Ann on our Contact Form.

Be Productive Surprisingly Sunshine Can Help

Be Productive – Surprisingly the Sunshine Can Help!

We are experiencing some fantastic weather this week in Ireland.  Here is a photo I took earlier at my local beach. The weather forecasters promise it’s going to last for a few days but in Ireland we are always a bit reluctant to believe them. For those of you reading from overseas, I must explain that this type of day is quite rare and could be followed by an entire summer of clouds and rain!

Down Tools

So the temptation is to down tools, stop work and get outside to make the most of it. Hopefully some of you have the flexibility to do that but many won’t be able to take time off at short notice.  But I bet you are already making plans to adjust your schedule so you can squeeze in some time to enjoy the sunshine. You may be getting up an hour earlier to take a walk on the beach, or starting earlier so you can finish early. Maybe you prefer to take a long lunch break and work later in the evening to allow for it.

Clear Goal

But take a look at what’s happening.  Because you have a clear, tangible goal (i.e. get out into the sunshine) you much more ffocusedand productive while you are in work.  Have you set a deadline? Are you getting through more work in a shorter space of time? How are you achieving this?

Well a number of things may be happening:

  1. You are not allowing yourselves be distracted so easily
  2. You prioritise the items that are a real priority for today
  3. We take more control of our time and don’t let others distract us

And you know these are 3 great habits to use during a regular week (i.e. when it’s lashing rain and there is no rush to get home!!). Set a goal, decide a plan to achieve it, really focus when working on it, don’t let other people or things distract you and really enjoy yourself when you succeed.

So what are you waiting for, stop reading articles online and get out into that sunshine! As ever please share any of your ideas, tips or tools in the Comments below.

If you would like further information on being productive or wish to attend our Be Productive training, please contact us.