September is a great time to reset and refocus after the summer months. With the holidays over and schools reopening, it is a chance to draw breath and set priorities for the last 4 months of the year. This year we need to reset more than ever. 2020 has been a time of huge change and uncertainty due to the Covid-19 pandemic. Business plans created in January were suddenly paused in March. Day to day operations stopped for many businesses. And as companies pivoted to survive a lot of the plans from January may be irrelevant in Q4. Here are some tips to Reset & Refocus for Q4 2020.
Working from Home
Even though we are still living with Covid-19 this September brings hope as we see the reopening of schools around the world. The virus is still here but we are all getting on with our lives and our business. Now is the time to take some practical steps to boost productivity in the final 4 months of the year. How great would it feel to achieve some important goals and finish your year on a high?
1) Reset Your Priorities
Start by looking at the goals you set in January and assess what has been completed and what needs to be added.
Identify the most important things you want to achieve by the end of 2020. Then ask the following questions:
- What are the goals?
- What work needs to be done to achieve those goals?
- Is help or input required from anyone else?
2) Make a Plan
Having a plan helps you achieve more as it provides structure, focus and motivation. To figure out the work to be done, it helps to break large goals into smaller sub-goals. Then brainstorm each sub-goal to identify the tasks or actions required.
Using a flipchart or whiteboard really helps the brainstorming process as the space frees up your mind. If you work with others, you can arrange an online session over Zoom and use the whiteboarding feature to help spark ideas.
Once you have a list of tasks, start looking at the following:
- What needs to be done when?
- Do some tasks depend on the completion of others?
- What are the milestones to be achieved along the way?
Then transfer all the tasks into a planner. If you need a planner you can download the beproductive.ie Q4 2020 Planner Template from our website (www.beproductive.ie).
3) Be Realistic
You are probably already busy so be realistic about how much time you have. It is better to under-plan than over-plan. Start small, complete some tasks to achieve a sub-goal. This will motivate you to keep going.
Build in some contingency time, some “slippage” for the unexpected. Because if 2020 has taught us anything we know that we need to expect the unexpected!
4) Track Your Progress
As you work through your tasks, track your progress by capturing the date each one is completed. If you miss a Target date readjust any remaining dates that may be affected.
Rework the plan if you find you are not getting enough time to work on your goals. Extend your timeline if necessary.
If you achieve your goal, then you will want to celebrate. If you reach the end of Q4 without completing all the work, you still have a plan and you know exactly what needs to be done in 2021.
And by following this process, you have also gained some valuable project management skills. What an achievement in these uncertain times!
Find What Works for You
Like all our productivity tips at beproductive.ie we recommend that you: 1) tweak this approach to find what works best for you and 2) stretch yourself so you can achieve more. With these tips to Reset & Refocus for Q4 2020 I hope you have a productive Q4. If you enjoyed this article you can read lots more productivity and time management tips on the beproductive.ie blog here.
If you would like to book a Productivity and Time Management Webinar, Training session or Coaching programme please contact Moira here.
Written by Productivity Consultant Moira Dunne, founder and director of beproductive.ie.